Linn-Benton RHA

Forms for a New Tenancy

Form # Form Name Description
45 Application Screening Guidelines Form is used to let the tenant know what your criteria is, so they can decide if they would qualify before turning in the application.
1 Application to Rent Form enable applicants to tell you about themselves so you can decide whether or not you'll rent to them.
2A - 2B Rental Agreements Month to Month and Fixed Term Agreement is the basic contract between you and your tenant.
2B Fixed Term Rental Agreement This form is used for a tenancy for a fixed period of time.
11, 51, 54, 9 Smoke & CO2 Alarm Acceptance, Lead-based Paint Disclosure & Mold Agreement, Check in Check Out Conditions Report These are addendums to your rental agreement and should be signed with every tenant.
21 Deposit Refund If you take a Security Deposit, this tells your tenants what your expectations are when they move out. This can be giving at the beginning or end of tenancy.
3 Pet Agreement Form to get the description of the pet and the rules for a pet
27 Smoke Free Addendum No smoking policy
53 Reasonable Accommodation Request If your tenant asks you to have an assistance animal or make changes to your property or your policy due to a disability.
46 Assistance Animal Agreement. Remember, an assistance animal is not a pet and must be treated differently
32, 33, 47, 52, 58 Addendum, Rules & Regulations, Parking Agreement, Co-Signer Agreement, Foreclosure/Default Disclosure. Other specialty addendums you use under special circumstances.

Forms Used during a Tenancy

Form # Form Name Description
13 Notice of Rent Increase Must be done in writing
14 Rent Payment Notice A reminder the rent is due.
15 Resident's 30 Day Notice to Landlord Tenant can use when they decide to move.
16 Confirmation of 30 Day Notice Your written acknowledgment of the tenant's 30 day notice.
17 Maintenance Request Form for your tenant to make requests.
18 24-Hour Notice to Enter Written notice to the tenant to let know you will be entering.
22 Emergency Locations List of the utility shut off locations and other information.
26 Personal Property Notice Warning about leaving personal property unsecured.
28 One-Time Late Payment Use if your tenant is going to pay the rent late.
29 One-Time Partial Payment Use if your tenant is breaking the rent in 2 or more payments.
31 Guest Registration Keeps track of guests
36/37 Someone IS/WAS in your apartment Door hanger card notifying absent tenant that someone was in or is their unit.
41 Annual Recycling Notice Informs tenants about recycling options.
57 Temporary Occupant Sign if your tenant wants a long-term guest.

Warnings and Termination Notices

Form # Form Name Form Description
34, 35 Parking Violation, Warning Notice Notice of a parking violation and waning for prohibited behavior.
5 Notice of Termination - No cause Notice that tenancy is being terminated. 30 day or 60 day if tenancy has been over 1 year. Cannot be used if tenant is on a lease.
38 Notice of Termination with Cause A 30 day notice
6 Pet Violation Notice Use for unauthorized pets
7 Repeat Violation Termination Notice Use when violations are repeated.
8 Notice for Harm or Substantial Damage Use when the behavior is especially bad.

After the Tenancy Ends

Form # Form Name Form Description
12 Deposit Accounting The "whys" & "how much" when you are not returning any or all of the deposit. Must be mailed within 31 days after termination.
21 Deposit Refund If you take a Security Deposit, this tells your tenants what your expectations are when they move out. This can be giving at the beginning or end of tenancy.
25 Abandoned Property Notification, if the tenant left belongings behind.
49, 50 Accounting Letter Promissory/Installment Note Forms that might help you collect what you are owed.

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